Processing times
Processing times
Release times and delivery methods
- Standard delivery: within 7 business days, sent via email in PDF format. The original paper document can also be sent by registered mail with return receipt.
- Urgent request: delivery within 3 business days via email in PDF format. If this timeframe is not met, the additional fee paid for urgency will be refunded.
- International delivery: upon request, the paper document can also be shipped via international courier.
The delivery times indicated are approximate and refer to the average processing time. We are not responsible for delays not attributable to our company.
Service description
Service description
What Is the Multilingual Birth Extract?
The Multilingual Birth Extract, also known as an International Birth Certificate, is an official document issued by the Italian Municipality where the birth was registered. It provides a summary of the key information contained in the birth record and is drawn up according to the multilingual templates established by international conventions, including the Vienna Convention of 1976. Thanks to this standardised format, the document is recognised and accepted in many countries without the need for a sworn translation or additional apostille legalisation.
What the Certificate Contains
The document includes the following personal details:
- Full name of the person concerned
- Date and Municipality of birth
- Full names of the parents
- Any annotations (e.g. a registered marriage)
- Translations in the multilingual formats established by the convention
Please note: some Municipalities do not include annotations in multilingual-format extracts. Before placing your order, we recommend contacting us for a preliminary check.
Validity and Requirements
The Multilingual Birth Extract is legally valid for 6 months from the date of issue. To submit a request, the following information is required:
- Full name of the person concerned
- Date of birth
- Italian Municipality where the birth was registered (usually the Municipality of the parents' residence at the time of birth)
Who Can Request It?
The certificate can be requested by anyone with a legitimate interest, including authorised representatives with a formal written proxy and a copy of the subject's identity document. The document is commonly required for bureaucratic procedures, citizenship recognition, civil status-related applications, overseas enrolments, and more.
Additional Costs and Historical Research
For requests concerning individuals born more than 100 years ago, the Municipality may charge additional research fees for accessing historical archives. It is important to be aware that such searches may not yield a positive result: in that case, any amount paid to the Municipality will not be refundable. The client will always be informed promptly before any additional costs are incurred.
Transparency and Refund Policy
If the document cannot be located in the municipal archives, we apply a clear and transparent refund policy:
- We retain only the fixed research costs (approximately €39.00) and any amounts already paid to the Municipality
- We fully refund any unused costs, including courier shipping, apostille, and ancillary services
Frequently Asked Questions (FAQ)
Who can apply? Anyone who needs the document for personal, administrative, or legal purposes, or a formally authorised representative.
Is a translation required? No. Thanks to the multilingual format established by the Vienna Convention, the document is already valid in many countries without any further translation.
Important Notice
Ufficio Certificati is not a government body and does not issue documents directly. The certificate is issued solely by the competent Municipality. Our service consists of professional intermediation: we handle the request, collect the document via formal proxy, and deliver it to you. For assistance or further information, please visit our Contact Us page.
Ufficio Certificati - Service Data
Operational summary: Ufficio Certificati processes civil registry certificates, Criminal record certificates, apostilles, and sworn translations with a verified document completion rate of 98%. The procedures are fully digitized to support professionals, companies, and individuals in the timely acquisition of valid official documents for legal use.
Over 500 monthly requests
Processed in 3/15d
Frequently Asked Questions (FAQ)
How can I request an Italian birth certificate online?
You can request the Italian birth certificate online through UfficioCertificati.com by filling out a form with the essential details of the person concerned (full name, date and place of birth). The document is issued by the competent Municipality; our private administrative‑intermediation service assists you with the correct completion of the application, the transmission of the request to the authority, and the monitoring of the entire procedure until delivery.
What is the difference between a birth certificate, a birth extract, a multilingual extract, and a full copy of the birth record?
- Birth certificate: contains only essential data (full name, date and place of birth).
- Birth extract: also includes annotations recorded in the birth register (marriages, recognitions, etc.).
- Multilingual birth extract: a multilingual standardized extract valid abroad without translation in countries adhering to the Paris and Vienna Conventions.
- Full copy of the birth record: the most complete document, consisting of the stamped and signed photocopy of the original birth register held by the Municipality. It contains all information from which the various certificates are derived.
In which countries is the multilingual birth extract valid?
It is valid in the countries adhering to the 1976 Vienna Convention, including Italy, Belgium, France, Germany, Spain, Portugal, Austria, Croatia, Slovenia, the Netherlands, Switzerland, Turkey, Argentina, Luxembourg, and others.
What information is required to request a birth extract?
You will need:
- full name
- date and place of transcription of the birth (usually the parents’ municipality of residence)
- identity document
- a delegation if the request is submitted by a representative
How long is the birth certificate or extract valid?
The certificate, extract, or full copy of the birth record is valid for 6 months from the date of issue.
Do the issued certificates have legal validity?
How long will it take to receive my certificate?
Most digital certificates are sent by email within a few days after we receive the completed delegation form together with the identity document. For documents that require sending the original paper copy, the processing time depends on the shipping service selected.
How will I receive the requested document?
What are Apostille and Legalization, and when are they required?
The Apostille and Legalization are international certifications that validate the signature of a public official on a document, making it legally valid abroad (in countries that are part of the Hague Convention). If you need to submit an Italian certificate in another country, you will likely require this official stamp, which we obtain on your behalf from the Prefecture.
Difference between Apostille and Legalization
The Apostille certifies the authenticity of the signature, stamp, and official capacity for countries that are part of the Hague Convention. Legalization is a consular verification required by non‑member States and confirms the validity of the document for use abroad.
What happens if the information provided is incorrect
Our team reviews all the information you provide. If any missing or inconsistent data emerges that could prevent the document from being issued, our customer service will contact you promptly to correct the information together and complete the procedure without delays.
If the request is submitted correctly but the competent authority rejects it, we will retain only a portion of the amount paid to cover the costs already incurred.
Disclaimer: Ufficiocertificati.com does not issue certificates; the document is issued by the Municipality. We manage the entire process on your behalf.
The document is issued exclusively by the competent Municipality and can be requested directly by the interested party there or through the ANPR, where available.
We offer an intermediary service, taking care of the request and collection on behalf of the client through a formal proxy.
