Processing times
Processing times
Release times and delivery methods
- Standard delivery: within 15 business days, sent via email in PDF format. The original paper document can also be sent by registered mail with return receipt.
- Urgent request: delivery within 7 business days via email in PDF format. If this timeframe is not met, the additional fee paid for urgency will be refunded.
- International delivery: upon request, the paper document can also be shipped via international courier.
The delivery times indicated are approximate and refer to the average processing time. We are not responsible for delays not attributable to our company.
Service description
Service description
Italian Birth Extract online – no queues, no appointments
The Italian Birth Extract (Estratto di Nascita) is an official document issued by the Civil Registry Office of the Italian municipality where the birth was recorded. Unlike the basic Birth Certificate, it summarises the birth record and includes the parents' details and any marginal annotations. You can request it without visiting any office, from home or from abroad.
What the document contains
The Birth Extract includes: full name, date and municipality of birth, parents' full names, and any marginal annotations such as marriage, divorce or death. If you only need basic personal data, the simpler option is the Birth Certificate. If you need the complete record with all annotations, consider the Full Birth Record Copy.
Validity
The Birth Extract is legally valid for 6 months from the date of issue. After this period, some authorities may require a newly issued copy.
Information required to place the order
To start the process, only three pieces of information are needed: the full name of the person the extract refers to, their date of birth, and the Italian municipality where the birth was registered (usually the municipality of the parents' residence at the time of birth).
Who can request it
The extract can be requested by anyone with a legitimate interest: the person themselves, a family member, a delegate, or a professional acting on behalf of a third party. Some Civil Registry Offices may require a formal power of attorney accompanied by a copy of the subject's identity document.
Do you need the extract with an Apostille?
If the document is intended for use outside Italy, you may need an Apostille or Legalization. You can add it directly from the order form, or request it separately — we handle the entire process with the relevant Prefecture.
Births that occurred more than 100 years ago
For individuals born more than one hundred years ago, the municipality may charge an additional fee to consult historical archives. In some cases, records may be unavailable or not digitised: in such cases, the extract cannot be issued. The customer is always informed before any chargeable search is carried out.
Requesting the extract from abroad
We can only request the extract if the birth record has been officially transcribed into an Italian municipal registry. If the birth occurred abroad and was never transcribed in Italy, this service cannot obtain the document. If the transcription has taken place, you can request the extract entirely online, from anywhere in the world.
Related documents
Need a different document? See our related services: Birth Certificate (without parents' details), Full Birth Record Copy, Apostille or Legalization and Sworn Translation.
Ufficio Certificati - Service Data
Operational summary: Ufficio Certificati processes civil registry certificates, Criminal record certificates, apostilles, and sworn translations with a verified document completion rate of 98%. The procedures are fully digitized to support professionals, companies, and individuals in the timely acquisition of valid official documents for legal use.
Over 500 monthly requests
Processed in 3/15d
Frequently Asked Questions (FAQ)
How can I request an Italian birth certificate online?
You can request the Italian birth certificate online through UfficioCertificati.com by filling out a form with the essential details of the person concerned (full name, date and place of birth). The document is issued by the competent Municipality; our private administrative‑intermediation service assists you with the correct completion of the application, the transmission of the request to the authority, and the monitoring of the entire procedure until delivery.
What is the difference between a birth certificate, a birth extract, a multilingual extract, and a full copy of the birth record?
- Birth certificate: contains only essential data (full name, date and place of birth).
- Birth extract: also includes annotations recorded in the birth register (marriages, recognitions, etc.).
- Multilingual birth extract: a multilingual standardized extract valid abroad without translation in countries adhering to the Paris and Vienna Conventions.
- Full copy of the birth record: the most complete document, consisting of the stamped and signed photocopy of the original birth register held by the Municipality. It contains all information from which the various certificates are derived.
In which countries is the multilingual birth extract valid?
It is valid in the countries adhering to the 1976 Vienna Convention, including Italy, Belgium, France, Germany, Spain, Portugal, Austria, Croatia, Slovenia, the Netherlands, Switzerland, Turkey, Argentina, Luxembourg, and others.
What information is required to request a birth extract?
You will need:
- full name
- date and place of transcription of the birth (usually the parents’ municipality of residence)
- identity document
- a delegation if the request is submitted by a representative
How long is the birth certificate or extract valid?
The certificate, extract, or full copy of the birth record is valid for 6 months from the date of issue.
Do the issued certificates have legal validity?
How long will it take to receive my certificate?
Most digital certificates are sent by email within a few days after we receive the completed delegation form together with the identity document. For documents that require sending the original paper copy, the processing time depends on the shipping service selected.
How will I receive the requested document?
What are Apostille and Legalization, and when are they required?
The Apostille and Legalization are international certifications that validate the signature of a public official on a document, making it legally valid abroad (in countries that are part of the Hague Convention). If you need to submit an Italian certificate in another country, you will likely require this official stamp, which we obtain on your behalf from the Prefecture.
Difference between Apostille and Legalization
The Apostille certifies the authenticity of the signature, stamp, and official capacity for countries that are part of the Hague Convention. Legalization is a consular verification required by non‑member States and confirms the validity of the document for use abroad.
What happens if the information provided is incorrect
Our team reviews all the information you provide. If any missing or inconsistent data emerges that could prevent the document from being issued, our customer service will contact you promptly to correct the information together and complete the procedure without delays.
If the request is submitted correctly but the competent authority rejects it, we will retain only a portion of the amount paid to cover the costs already incurred.
Disclaimer: Ufficiocertificati.com does not issue certificates; the document is issued by the Municipality. We manage the entire process on your behalf.
The document is issued exclusively by the competent Municipality and can be requested directly by the interested party there or through the ANPR, where available.
We offer an intermediary service, taking care of the request and collection on behalf of the client through a formal proxy.
