Italian Birth Certificate (Birth Extract)What it is, what it is used for, and how to request it online easily

Learn what a birth extract is, the types available, and how to request it online quickly. Guide to use, validity, and official application steps.

Aggiornato: March 2026
Lettura: ~3 minuti
UfficioCertificati.com

📋 In this article

The birth extract is one of the most requested civil registry documents in Italy. It is needed for many administrative procedures and contains more complete information than the simple birth certificate. In this updated guide you will find out what the birth extract is, which types exist, who can request it, and how to obtain it online in a few minutes, without visiting the Municipality.

Birth Certificate (Extract)

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What is the birth extract

The birth extract is an official document issued by the Civil Registry Office of the Municipality where the birth record is registered, and it is valid for 6 months.

It includes:

  • place and date of birth
  • personal details of the individual
  • any annotations relating to civil status (marriage, divorce, guardianship, acknowledgements, etc.)

It is therefore a more complete document than the birth certificate, which only contains name, surname, date and place of birth.

Types of birth extract

There are three main versions, each useful for different needs:

1. Extract summarising the birth record

Contains all the information in the original record, including marginal annotations.
This is the most commonly requested format for administrative procedures.

2. Extract with indication of paternity and maternity

Also includes the names of the parents.
Often required for school enrolment, passport applications, or documents for minors.

3. Multilingual birth extract (Vienna Convention)

Drawn up on a multilingual template valid in countries that have signed the 1976 Vienna Convention.
Ideal for procedures abroad, with no need for a sworn translation.

Who can request the birth extract

The extract can be requested by:

  • the person concerned (if of legal age)
  • the parents or whoever holds parental responsibility (if the person is a minor)
  • anyone with a legitimate interest who knows the personal details
  • an authorised representative, via written proxy

It is not necessary to be a resident of the Municipality where the request is made.

How to request the birth extract online

Our portal allows you to request:

  • birth certificate
  • birth extract (which also includes the names of the parents)
  • multilingual birth extract
  • full copy of the birth record

All of this online, with no queues or appointments.

How it works:

  1. Fill in the form with the required personal details
  2. Select the type of document
  3. Receive the PDF file by email.

It is an ideal solution for those with little time or who cannot visit the Municipality in person.

What is the birth extract used for

The birth extract is required in many situations, including:

  • school enrolment
  • application for an identity card or passport
  • marriage procedures
  • inheritance and succession
  • consular or foreign procedures
  • civil status updates

Having this document to hand avoids delays and simplifies many procedures.

Conclusion

This certicate is a fundamental document for many bureaucratic procedures. Knowing its characteristics and how to request birth extract online quickly and securely allows you to save time and get what you need straight away.

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Questions about this article

1. What is a Italian birth extract?

The birth extract is a document issued by the Municipality that includes the information contained in the birth record, along with any annotations related to civil status. It is more detailed than the standard birth certificate.

2. What is the difference between a birth certificate and a birth extract?

The birth certificate contains only the essential information (first name, last name, date and place of birth).

The birth extract also includes additional annotations such as marriage, divorce, guardianship and, if requested, the parents’ names.

3. Who can request a Italian birth extract?

It can be requested by the person concerned, by the parents (for minors), by an authorized representative, or by anyone who has a legitimate interest and knows the individual’s personal details.

4. Where can a birth extract be requested?

The extract can be requested from the Civil Status Office of the Municipality where the record is registered (usually the mother’s municipality of residence). It can also be requested online through authorized services.

5. How can I request a birth extract online?

You can request it online by filling out a form on dedicated services such as Certificatievisure.it. The document is sent by email in PDF format or delivered in its original paper version by mail.

6. How long does it take to obtain a birth extract?

Processing times vary from one Municipality to another. With online services, the PDF version may be delivered within a few hours, while the original paper document requires standard mailing times.

7. Is the multilingual birth extract valid abroad?

Yes. The multilingual birth extract, issued in accordance with the Vienna Convention, is valid in all member countries without the need for translation or legalization.

8. Does the birth extract have an expiration date?

It does not have a formal expiration date, but many administrations require a document issued within the last 6 months to ensure that the information is up to date.

9. Is an authorization required to request someone else’s birth extract?

Yes, unless you are the parent or legal guardian of a minor. The authorization must be accompanied by a copy of the delegating person’s identity document.

10. Can the birth extract be requested even if you are not a resident of the Municipality of birth?

Absolutely yes. Residency does not affect the request: the only relevant factor is the Municipality where the record is registered.